PRIVACY POLICY

chugwaterstudios.com

I. PRIVACY POLICY AND DATA PROTECTION

In compliance with applicable data protection legislation, Chugwater Studios (hereinafter also referred to as “Website”) commits to adopting the necessary technical and organisational measures appropriate to the level of risk of the data collected.

Applicable legislation

This privacy policy is adapted to applicable German and European legislation on the protection of personal data online. In particular, it complies with the following regulations:

  • Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR).
  • The German Federal Data Protection Act (Bundesdatenschutzgesetz – BDSG), in its version in force at any given time.

Identity of the data controller

The controller responsible for the personal data collected on Chugwater Studios is:

  • Name: Matthew van Rensburg (operating as Chugwater Studios)
  • Address: Pegnitzstr. 5, 80638 München, Germany
  • Phone: +491784785730
  • Email: privacy@chugwaterstudios.com

Principles applicable to the processing of personal data

The processing of personal data shall be subject to the following principles set out in Article 5 of the GDPR:

  • Lawfulness, fairness and transparency: the User’s consent will always be required following transparent information about the purposes for which personal data are collected.
  • Purpose limitation: personal data will be collected for specified, explicit and legitimate purposes.
  • Data minimisation: only personal data strictly necessary for the purposes of processing will be collected.
  • Accuracy: personal data must be accurate and kept up to date.
  • Storage limitation: personal data will only be kept in a form which permits identification of the User for as long as necessary for the purposes of processing.
  • Integrity and confidentiality: personal data will be processed in a manner that ensures appropriate security and confidentiality.
  • Accountability: the data controller shall be responsible for ensuring compliance with all of the above principles.

Categories of personal data

The categories of data processed on Chugwater Studios are exclusively identification data (name, surname, email address, phone number, etc.). No special categories of personal data as defined in Article 9 of the GDPR are processed.

Legal basis for the processing of personal data

The legal basis for the processing of personal data is the User’s consent. Chugwater Studios commits to obtaining the User’s express and verifiable consent for the processing of their personal data for one or more specific purposes.

The User has the right to withdraw their consent at any time. Withdrawal of consent shall be as easy as giving it. As a general rule, withdrawal of consent shall not affect the use of the Website.

Purposes of the processing of personal data

Personal data are collected and managed by Chugwater Studios for the following purposes:

  • To facilitate, streamline and fulfil commitments established between the Website and the User.
  • To attend to requests and enquiries from the User.
  • For commercial personalisation, operational and statistical purposes, as well as to improve the quality, functionality and navigation of the Website.

Retention periods for personal data

Personal data will only be retained for the minimum time necessary for the purposes of processing, and in any case for a period of 2 years, or until the User requests their deletion. At the time personal data are collected, the User will be informed of the period for which they will be retained.

Recipients of personal data

The User’s personal data will be shared with the following recipients:

  • STRATO AG, Pascalstraße 10, 10587 Berlin, Germany — Hosting and domain provider for chugwaterstudios.com.
  • Mailchimp (Rocket Science Group LLC), 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308, USA — Email marketing service.

Where the data controller intends to transfer personal data to a third country or international organisation, the User will be informed at the time the data are collected of the intended transfer destination and of the existence or absence of an adequacy decision by the European Commission.

Personal data of minors

In accordance with Article 8 of the GDPR, only persons aged 16 or over may provide their consent to the processing of their personal data. If a User is under 16, the consent of a parent or legal guardian is required, and such processing shall only be lawful where that consent has been obtained.

Security of personal data

Chugwater Studios commits to adopting the necessary technical and organisational measures appropriate to the level of risk of the data collected, in order to guarantee the security of personal data and prevent their accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access.

The Website uses an SSL (Secure Socket Layer) certificate, which ensures that personal data are transmitted securely and confidentially through fully encrypted communication between the server and the User. However, as Chugwater Studios cannot guarantee the absolute security of the internet, the data controller commits to notifying the User without undue delay when a personal data breach likely to result in a high risk to the rights and freedoms of natural persons occurs, in accordance with Article 33 of the GDPR.

Rights of Users

The User has the following rights in relation to Chugwater Studios, as recognised under the GDPR:

  • Right of access: the right to obtain confirmation as to whether personal data are being processed and to access that data.
  • Right to rectification: the right to have inaccurate or incomplete personal data corrected.
  • Right to erasure (“right to be forgotten”): the right to obtain deletion of personal data when they are no longer necessary for the purposes for which they were collected, among other grounds.
  • Right to restriction of processing: the right to limit the processing of personal data in certain circumstances.
  • Right to data portability: the right to receive personal data in a structured, commonly used and machine-readable format.
  • Right to object: the right to object to the processing of personal data.
  • Right not to be subject to automated individual decision-making, including profiling.

To exercise any of these rights, the User may contact the data controller in writing, indicating “GDPR — chugwaterstudios.com” as the subject, and providing:

  • Full name and copy of a valid identity document.
  • Specific request and grounds.
  • Address for notifications.
  • Date and signature.

Requests may be sent to:

  • Postal address: Pegnitzstr. 5, 80638 München, Germany
  • Email: privacy@chugwaterstudios.com

Links to third-party websites

The Website may include hyperlinks to third-party websites not operated by Chugwater Studios. The owners of such websites have their own data protection policies and are solely responsible for their own files and privacy practices.

Right to lodge a complaint with the supervisory authority

If the User considers that there is a problem or infringement of applicable data protection regulations, they have the right to lodge a complaint with the competent supervisory authority. In Germany, the competent authority is the Bundesbeauftragte für den Datenschutz und die Informationsfreiheit (BfDI): https://www.bfdi.bund.de

II. ACCEPTANCE AND CHANGES TO THIS PRIVACY POLICY

It is necessary that the User has read and agrees with the conditions on personal data protection contained in this Privacy Policy, and accepts the processing of their personal data, in order for the data controller to proceed in the manner, within the timeframes and for the purposes indicated.

Use of the Website implies acceptance of this Privacy Policy.

Chugwater Studios reserves the right to modify this Privacy Policy at its own discretion or in response to a legislative, jurisprudential or regulatory change. Changes will not be explicitly notified to Users. The User is advised to consult this page periodically to stay informed of any updates.

This Privacy Policy was last updated on 21 April 2026.

Chugwater Studios — Matthew van Rensburg — privacy@chugwaterstudios.com